Privacy Policy – London Fields Triathlon Club

London Fields Triathlon Club is a Charitable Incorporated Organisation (Charity No. 1217937). We are committed to protecting your personal data and handling it responsibly in line with UK data protection law.

What information we collect
We may collect and store personal information such as:

  • Name and contact details (email, phone number)

  • Emergency contact information

  • Membership and participation details

  • Payment or transaction information (if applicable)

  • Information you provide through contact forms or email

We may also collect limited technical data through our website (such as cookies or analytics data) to help improve the site.

How we use your information
We use your data to:

  • Manage membership and club communications

  • Organise training sessions, events, and races

  • Process payments and registrations

  • Ensure participant safety (including emergency contact use)

  • Meet legal and safeguarding obligations

  • Improve our website and services

We will not sell your personal data.

Who we share it with
We may share relevant information with:

  • Coaches and authorised club officials

  • Event organisers and governing bodies (e.g. British Triathlon where applicable)

  • Service providers such as Squarespace (website hosting), email platforms, or payment processors

All third-party providers are required to handle data securely and only for the purposes we instruct.

Data storage and retention
We keep personal data only for as long as necessary for club administration, legal, and safeguarding purposes. After this period, data is securely deleted or anonymised.

Your rights
Under UK data protection law, you have the right to:

  • Request access to your personal data

  • Request correction of inaccurate data

  • Request deletion of your data (where appropriate)

  • Object to or restrict certain types of processing

Cookies
Our website may use cookies to improve functionality and understand how the site is used. You can disable cookies in your browser settings if you prefer.

Contact
If you have any questions about this policy or your data, please contact:
[Insert club email address]

You also have the right to complain to the UK data protection regulator: Information Commissioner’s Office (ICO): https://ico.org.uk/